Acumatica Cloud ERP Core Modules Overview

Analytics and Reporting

Acumatica’s Analytics and Reporting module provides powerful tools to gain greater insights into your organization and accelerate decision-making. By delivering customized views of your business through personalized dashboards, you can analyze trends in real-time and ensure all departments have the information they need.

Key Features of the Analytics and Reporting Module

  • Customizable Dashboards and Reports: Create personalized dashboards and custom reports tailored to individual roles, providing real-time insights without the need for extensive training.

  • Multi-Dimensional Reporting: Analyze data from multiple perspectives using subaccounts with segmented keys to break down information into detailed facets.

  • Secure, Role-Based Access: Ensure sensitive information is only accessible to authorized individuals with role-based security, controlling who can view and modify specific reports and dashboards.

General Ledger

The General Ledger (GL) module in Acumatica ERP is a comprehensive tool that tracks all financial transactions, generates key financial statements, and seamlessly integrates with other modules. It summarizes your various financial accounts and transactions, such as accounts receivable, accounts payable, fixed assets, and inventory.

Key Features of the General Ledger Module

  • Flexible GL Account and Sub-Account Structure: Define and organize your GL accounts and sub-accounts with customizable segments, segment lengths, and values to enhance reporting and analysis.

  • Account and Sub-Account Security: Implement role-based security to protect sensitive data and improve accuracy by controlling access permissions for accounts and sub-accounts.

  • Robust Reporting from Multiple Dimensions: Utilize Acumatica sub-accounts to create various data views, enabling detailed financial reports by product, department, and user-defined segments. Display consolidated, real-time data in monthly, yearly, and quarterly formats.

  • GL Consolidation: Combine data from multiple entities for comprehensive reporting and analysis, accommodating different currencies and account structures while preserving adjustments for minority interests and intercompany transfers.

Accounts Receivable

The Accounts Receivable (AR) module in Acumatica ERP enhances the efficiency of collections by automating processes, tracking receivables, managing customer refunds, and controlling credit risks. Fully integrated with all Acumatica modules, this module streamlines invoicing and collections, manages credit terms, prices, and discount strategies, and simplifies commission calculations.

Key Features of the Accounts Receivable Module

  • Flexible Invoice and Statement Delivery: Customize and control the creation and delivery of customer invoices and statements in various formats, including printing, HTML, or PDF. Maintain full records for auditing purposes.

  • Recurring Billing: Utilize contract templates to manage recurring fees, overage charges, and minimum charges, specifying details such as start and end dates, renewal terms, and billing schedules.

  • Credit Card Processing: Accept PCI-compliant credit card payments, manage manual charges, voids, and refunds, and issue warnings for expiring cards. Integrate with Fotis Credit Card Processing Center for expanded processing options.

  • Deferred Revenue Recognition: Apply deferred revenue codes to individual invoice line items to support revenue recognition requirements, ensuring accurate transaction generation and revenue recognition.

Currency Management

The Currency Management module in Acumatica ERP not only automates calculations while working with multiple currencies globally but also minimizes financial risk associated with dramatic currency value changes. It enables companies to track gains and losses, ensuring steps are taken to protect financial health. This module provides the tools to calculate realized and unrealized gains and losses, translate financial statements automatically, transact business in multiple base currencies, and consolidate reporting across currencies and countries.

Key Features of the Currency Management Module

  • Realized Gains and Losses Calculations: Automatically calculate realized gains and losses from foreign currency transactions, such as receiving payments from customers, issuing payments to vendors, and transferring funds between accounts.

  • Unrealized Gains and Losses Adjustments: Create adjusting entries for unrealized currency exchange gains and losses, and automatically prepare auto-reversing entries in the General Ledger for all open documents recorded in foreign currencies.

  • Financial Statement Translation: Manage subsidiaries operating in foreign currencies and prepare financial statements in foreign currencies. Translation follows FASB-52 standards, automatically calculating translation gains and losses and consolidating financial statements.

Tax Management

The Tax Management module in Acumatica ERP offers comprehensive tools to configure tax rates, perform tax accounting, and generate tax reports, all within a centralized solution. This module integrates seamlessly ensuring accurate tax calculations for every transaction. By supporting various tax types and automating tax processes, it helps businesses save time and money while maintaining compliance with tax regulations.

Key Features of the Tax Management Module

  • Flexible Tax Configuration: Support sales, use, withholding, VAT, and reverse VAT taxes. Specify multiple rates with different start and end dates, minimum and maximum tax amounts, and calculate taxes on each line item or the entire document amount.

  • Automatic Offset with Accounts Payable: Automate the generation of tax reports and the creation of bills in Acumatica Accounts Payable with appropriate ledger postings, streamlining the tax reporting process.

  • Integration with Financial Modules: Seamlessly integrate with all Acumatica modules requiring tax calculation. Automatically calculate taxes based on the tax zone assigned to customer, employee, or vendor records, and the tax category assigned to inventory items, while posting tax to the general ledger tax liability account and designated accounts.

Advanced Expense Management

Acumatica’s Advanced Expense Management module enhances expense accuracy for accounting, project costing, and billing by automating expense recognition, importing, and processing. It seamlessly integrates expenses and receipts into the project accounting system, leading to improved project costing and more accurate customer billing.

Key Features of the Advanced Expense Management Module

  • Automated Expense Processing: Shorten expense cycles by automating the import and processing of credit card transactions, and linking corporate credit cards to employees with push notifications.

  • Smart Matching with AI and ML: Eliminate manual matching through artificial intelligence and machine learning, which automatically categorize and match expenses to general ledger accounts.

  • Mobile Integration: Scan and submit receipts via mobile devices, with automated flow-through to projects for billing and costing, and send push alerts to remind employees to submit expense receipts.

Deferred Revenue Accounting

The Deferred Revenue Accounting module in Acumatica ERP allows financial leaders to automate deferred revenue calculations by assigning schedules to transaction line items or inventory components. It ensures accurate implementation and accounting for deferred revenues and expenses, integrating seamlessly with other financial modules.

Key Features of the Deferred Revenue Accounting Module

  • Automatic Calculations: Automatically calculate deferred revenue according to established schedules, ensuring accuracy and efficiency.

  • Multiple Revenue Recognition Methods: Recognize revenue evenly across financial periods, prorate by the number of days, or recognize it when payments are received.

  • ASC 606 and IFRS 15 Compliance: Manage complex multi-element sales scenarios required by ASC 606 and IFRS 15, and customize Acumatica’s logic to meet unique business requirements and workflows. This module provides a complete audit trail and robust account security.

Acumatica Payroll

Acumatica’s Payroll Management module streamlines payroll processing and integrates seamlessly with your ERP solution to centralize payroll and operational data. This unified approach simplifies payroll tasks, optimizes tax filings, and ensures accurate reporting, all while reducing integration costs.

Key Features of the Payroll Management Module

  • Streamlined Taxes and Reporting: Automate and simplify taxes and government reporting, ensuring compliance with federal, state, and local regulations.

  • Comprehensive Payroll Support: Handle payroll for various employee groups, including unions and prevailing wages, with ease.

  • Construction-Ready Payroll: Integrate construction-related payroll into projects, supporting certified payroll and project costing needs.

Fixed Assets

Maintain complete visibility of fixed assets and depreciation calculations with Acumatica's Fixed Asset Management module. Add fixed assets directly from AP purchases, import from a file, or add individually. Select from a large inventory of predefined depreciation schedules or create custom schedules for accurate accounting and reporting. Track tax and reporting scenarios independent of general ledger postings.

Key Features of the Fixed Asset Management Module

  • Multiple Depreciation Methods: Choose from a large inventory of predefined depreciation schedules or create your own. Support for various methods such as ACRS, modified ACRS, straight-line, declining-balance, sum of years’ digits, and more.

  • Purchase Order Integration for New Assets: Convert purchases into fixed assets without re-entering data. Eligible purchases are automatically displayed to simplify the conversion process.

  • Automate Entry, Depreciation Schedules, and Workflows: Streamline asset management with automated entry, customizable depreciation schedules, and efficient workflows for accurate accounting and reporting.

Mobile Applications

Acumatica’s native mobile app enhances productivity by providing remote access to ERP data from anywhere. Users can view accounts and contacts, manage approvals, start field service appointments, capture field reports and images, and retrieve real-time information across the organization.

Key Features of Mobile Applications

  • Native Mobile Apps for iOS and Android: Access Acumatica ERP data from your mobile device with fully integrated native apps.

  • Capture Expense Receipts, Time Entry, and Electronic Signatures: Streamline operations by capturing expenses, logging time entries, and collecting electronic signatures directly through the mobile app.

  • Access Camera and GPS Apps for Photos and Navigation: Utilize your device's camera for photos and GPS for navigation to enhance field service and on-site reporting.

Bank Feeds

Connect Acumatica to more than 14,000 financial institutions to streamline bank reconciliation and expense management. Schedule bank feed imports for savings, checking, corporate credit cards, and more. Eliminate manual reconciliation and matching while ensuring secure transfers using multiple security standards.

Key Features of the Bank Feeds Module

  • Scheduled Bank Feed Imports: Schedule imports for various financial accounts, including savings, checking, and corporate credit cards, based on flexible, user-defined schedules.

  • Smart Matching: Utilize automated smart matching to eliminate mundane reconciliation for recognized transactions using customizable business rules and near real-time activity downloads.

  • Secure Access: Ensure secure transfers and data aggregation through industry-leading platforms, utilizing multi-factor authentication, advanced encryption standards, and transport layer security.

Time Management

Acumatica’s Time Management module facilitates the capture and management of time for employees, contractors, and other staff. It allows team leaders to record time for entire crews with a single click and enables field service and manufacturing shop floor workers to clock in and out while performing tasks. All captured time is automatically calculated and consolidated into a single timesheet.

Key Features of the Time Management Module

  • Native Time Capture: Seamlessly capture time for payroll and finance, with embedded connections to project accounting, construction, service, and manufacturing applications.

  • Configurable Approvals Workflow: Dynamically route timecards for multiple approvals, with automated alerts to notify managers of new time activities that require their attention.

  • Connected Applications: Integrate with project accounting, construction, service management, manufacturing, and Acumatica Payroll. Time activities also sync with external HR applications, ensuring comprehensive coverage of all time-related processes.

Intercompany Accounting

Acumatica’s Intercompany Accounting module enables the seamless sharing of customers and vendors across business entities and automates financial transactions for buy-sell activities between companies. This module ensures efficient handling of intercompany transactions, including AR/AP processes, sales order generation, and purchase receipt automation.

Key Features of the Intercompany Accounting Module

  • Automated AR/AP Processes: Streamline accounts receivable and accounts payable processes between companies, ensuring accurate and timely financial transactions.

  • Intercompany Sales Orders: Automatically generate sales orders in one company from purchase orders created by another, facilitating smooth buy-sell transactions.

  • Automated Purchase Receipts: Ensure purchase receipts are automatically processed when shipments are made in the selling company, enhancing inventory and financial management.

Project Accounting

Acumatica’s Project Accounting module allows you to manage budgeting, inventory, change orders, timesheets, billing, profitability, and reporting for individual business initiatives. Integrated with the entire financial suite, it supports multi-currency operations and consolidates projects into company-wide financial reports.

Key Features of the Project Accounting Module

  • Enhanced Project Estimates and Quotes: Improve the accuracy of project estimates and quotes to ensure better financial planning and customer satisfaction.

  • Comprehensive Cost Tracking and Budget Reporting: Track project costs against budgets in real-time, including inventory items, labor, services, and more, to maintain financial control.

  • Streamlined Billing and Revenue Recognition: Automate billing processes and recognize revenue based on the percentage of completion or completed tasks, ensuring financial accuracy and compliance.

Project Accounting

Acumatica Project Accounting streamlines the management of budgeting, inventory, change orders, timesheets, billing, profitability, and reporting for individual business initiatives. This module integrates seamlessly with Acumatica's General Ledger, Accounts Payable, Accounts Receivable, Sales Order Management, Purchase Order Management, and Inventory Management. Projects are included in company-wide financial reports with full multi-currency support, enhancing accuracy and efficiency.

Key Features of the Project Accounting Module

  • Expense Allocation: Allocate overhead and shared expenses to individual projects, including both billable and non-billable items, ensuring accurate cost distribution.

  • Revenue Recognition: Define and apply billing rules to recognize revenue using either the percentage of completion or the completed tasks method, with automatic reflection in GL journal entries.

  • Budget Tracking: Include inventory items, non-stock items, labor, services, and more in project budgets, comparing actual project costs with original and revised budgets by period with real-time reports, and effectively managing work in progress.

Service Management

Acumatica Service Management optimizes, streamlines, and mobilizes field service operations, offering comprehensive contract management, appointment scheduling, and a robust mobile application. This module is ideal for service-driven businesses, wholesale distributors, construction companies, and manufacturers handling deliveries, installations, or remote service operations. By maximizing dispatch efficiency and integrating seamlessly with inventory, purchasing, and project management, Acumatica Service Management provides the tools necessary for growth and enhanced service delivery.

Key Features of the Service Management Module

  • Manage Contracts: Efficiently handle contracts for sales, service, maintenance repair, and recurring maintenance scenarios, ensuring all service agreements are tracked and managed effectively.

  • Schedule Appointments: Schedule technicians based on availability, location, skills, active licenses, or service areas to ensure optimal resource utilization and timely service delivery.

  • Improve Mobility: Empower technicians with a full-featured mobile application that includes GPS navigation, electronic signatures, credit card payments, mobile expense receipts, voice dictation for notes, image uploads, and detailed appointment information, enhancing their productivity and service quality.

Integrated Payment Processing

Acumatica Payments dramatically streamlines payment processing, reducing errors and increasing operational efficiency. By seamlessly connecting to financial and banking networks, the Integrated Payment Processing capabilities enable businesses to conduct secure, compliant, and cost-effective credit card, Automated Clearing House (ACH), and Electronic Funds transfers.

Key Features of the Integrated Payments Processing Module

  • Optimize Workflows with Integrated Solutions: Improve efficiency by streamlining payment processes within a fully integrated payment system, reducing manual tasks and errors.

  • Reduce Payment Processing Fees: Take advantage of low-cost credit card, ACH, and Electronic Funds transfers to minimize payment processing expenses.

  • Get Paid Faster with Modern Payment Mechanisms: Enhance cash flow with features like click-to-pay links, self-service portals, and automated Accounts Receivable processing for quicker payment collection.

Global Financials

Optimize global operations by managing multinational entities on a centralized, modern cloud platform. Acumatica Global Financials streamlines financial processes across multiple entities in different countries and base currencies, enhancing efficiency and reducing operational complexity.

Key Features of the Global Financials Module

  • Centralized Global Operations: Manage multiple companies and entities on a single platform, centralizing approvals, reporting, and vendor management across different countries and currencies.

  • Automated Cross-Border Transactions: Automate financial transactions across borders, including purchases, sales orders, shipping, purchase receipts, AR invoices, and AP bills, to drive transparency and efficiency.

  • Multi-Currency, Multi-Company Financial Reports: Create consolidated financial reports in multiple currencies with drill-down capabilities to detailed transactions, simplifying complex global financial management.

Accounts Payable

Acumatica’s Accounts Payable (AP) software offers comprehensive features that allow you to track money owed, available discounts, due dates, and cash requirements in a unified system. It streamlines payment processes, ensuring timely and accurate outgoing cashflow, which ultimately enhances supplier relationships. The module enables the management of vendor invoices, automation of payment processing, prediction of cash requirements, optimization of available discounts, and delivery of vendor reports.

Key Features of the Accounts Payable Module

  • Optimize Payments for Vendor Discounts: Efficiently manage and optimize payments to take advantage of vendor discounts, ensuring cost savings and improved cash management.

  • Predict Cash Requirements: Accurately predict cash requirements to maintain sufficient liquidity and plan for future expenses.

  • Self-Service Portal for Expedited Payments: Expedite payment processes and reduce delays through a self-service portal, allowing vendors to view and manage their invoices and payments.

Cash Management

The Cash Management module in Acumatica ERP is designed to manage day-to-day transactions, cash balances, fund transfers, and bank account reconciliations all in one place. By keeping real-time track of every aspect of your company’s cash flow, it enables you to make accurate and informed decisions. The module integrates seamlessly with other financial modules, automating transaction processes and providing up-to-date reporting and forecasting.

Key Features of the Cash Management Module

  • Integration with Financial Modules: Automatically collect cash account transactions from General Ledger, Accounts Payable, and Accounts Receivable for seamless clearing and reconciliation, updating relevant balances in real-time.

  • Bank Account Reconciliation: Streamline the reconciliation process by adding bank charges and interest directly from the reconciliation screen, and recording omitted cash transactions effortlessly.

  • Cash Account Transfers: Easily transfer funds between bank accounts, including those in different currencies, and automatically calculate realized currency gains or losses, ensuring accurate tracking of funds in transit.

Recurring Revenue Management

Automate recurring billing, payments, and collections to enhance business performance significantly. Apply billing and revenue recognition schedules by month, quarter, or year, as well as customized time periods, even on the same contract.

Key Features of the Recurring Revenue Management Module

  • Flexible Pricing for Digital Licenses and Subscriptions: Accommodate various pricing models for software licenses, subscriptions, maintenance agreements, and more.

  • Automate Contract Renewals and Activities: Streamline operations by automating contract renewals, billing, and associated activities.

  • Adjust Billing Contracts and Revenue Recognition Schedules: Modify, rewrite, or cancel billing contracts and revenue recognition schedules in progress, ensuring flexibility and accuracy.